PRIDE Centre Meeting Minutes
April 16, 2012
Present: Emma, Sarah, Tanner, Sydney, General Members.
1. Welcome (7:47)
1.1. Additions to the Agenda
1.2. Approve of Last Meeting Minutes
1.2.1. Of course we approve them!
2. Reports
2.1. President
2.1.1. OUTspoken was awesome, this year was awesome, we had lovely times.
2.1.2. Emma does not give a shit and is out of here.
2.2. Treasurer
2.2.1. We still got money.
2.3. Activities Coordinator
2.3.1. Movie Night was a fail, Queeraoke did not happen, next Activities Coordinator needs to be on their shit.
2.4. OUTspoken
2.4.1. PRIDE needs to approve how it is going to be organized, Tanner has a proposal
2.4.2. Exclusively PRIDE’s Event
2.4.3. Not doing a partnership, did not work for 2 years
2.4.4. 8 Person Committee, 2 Coordinator, PRIDE Representative
2.4.5. 2 Coodinator
2.4.6. Set it up for the next meeting, e-mail in application, Mail Box Ballot, PRIDE picks two Coordinators, tad a!
2.4.7. Suggestion weekend workshop Thursday night kick off Friday all day, Sat all day, Sunday end at 3pm
3. Elections!
3.1.1. The President Shall:
3.1.1.1. Chair all business meetings unless unavailable.
3.1.1.2. Represent PRIDE Centre at meetings of the SU clubs council and other venues requiring club representation.
3.1.1.3. Attend all social events hosted by PRIDE Centre.
3.1.1.4. Inform the Vice-President at least two full weeks in advance if they are unable to attend any of the previously stated functions.
3.1.1.5. Be responsible along with the Vice-President for keeping persons in the PRIDE CENTRE membership and mailing list informed of PRIDE Centre related affairs.
3.1.1.6. Have signing authority for PRIDE Centre related funds.
3.1.1.7. Be responsible for the organisation of any PRIDE Centre outreach (especially class presentations).
3.1.1.8. Ensure that each of the executive members is fulfilling their responsibilities.
3.1.1.9. Be responsible for annual ratification of PRIDE Centre as an SU club.
3.1.1.10. Be responsible for fulfilling any of the duties of the Vice President at a business meeting which they cannot attend.
3.1.2. The Vice President Shall:
3.1.2.1. Chair PRIDE Centre business meetings, represent PRIDE Centre at meetings of the SU clubs council, and be required to attend all social events in the absence of the President.
3.1.2.2. Be responsible for keeping the PRIDE Centre mailing list up to date.
3.1.2.3. Assist the President in keeping PRIDE Centre members and mailing list informed on PRIDE Centre related affairs.
3.1.2.4. Assist the President in any PRIDE Centre related organisational duties.
3.1.2.5. Be responsible for the coordination of any media/public relations and publicity. Any releases must be
approved by the president.
3.1.2.6. Fill any other position on the executive in an acting capacity in the event that they are not filled by the beginning of the school year until a candidate can be elected as outlined in article 7.
3.1.2.7. Be accessible to members to address concerns regarding PRIDE Centre affairs.
3.1.2.8. Be responsible for taking minutes at each PRIDE Centre business meeting in the absence of the Secretary and deliver those minutes at the next meeting.
3.1.2.9. Be responsible for delivering the report of the Treasurer in the event of their absence at a business meeting.
3.1.3. The Secretary Shall:
3.1.3.1. Be responsible for taking minutes at each PRIDE Centre business meeting.
3.1.3.2. Be responsible for submitting minutes via email to the President and Vice President [executive], enabling them to keep the membership informed.
3.1.3.3. Deliver previous meeting's minutes at the start of each business meeting, except from those where the Secretary was not present.
3.1.3.4. Represent PRIDE Centre at the SU clubs council meetings in the event that neither the President nor the Vice-President are able to attend.
3.1.3.5. Send a 'to-do' list along with meeting minutes to the executive summarizing the decisions made and tasks as delegated in the meeting minutes. This list will be re-sent two days prior to the following meeting.
3.1.4. The Treasurer Shall: .
3.1.4.1. Maintain an accurate record of funds available to PRIDE Centre
3.1.4.2. Deliver expense/financial reports at business meetings as necessary.
3.1.4.3. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
3.1.4.4. Have signing authority for PRIDE Centre related funds.
3.1.5. The Activity Coordinator Shall:
3.1.5.1. Form a committee with at least two other members to plan and organize events.
3.1.5.2. Delegate tasks to members of Activity Committee (may involve a additional committees, etc).
3.1.5.3. Oversee the organization and execution of events.
3.1.5.4. Deliver reports at business meetings as necessary.
3.1.5.5. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
3.1.6. The Media Coordinator Shall:
3.1.6.1. Oversee maintenance of the PRIDE Centre website.
3.1.6.2. Continually update the online PRIDE Centre Calendar of Events.
3.1.6.3. Submit all threats and/or website hackings to the President and Vice President
3.1.6.4. Be responsible for updating all other PRIDE centre online material (Eg. Facebook, blog).
3.1.6.5. Contact IT Services with any IT issues.
3.1.6.6. Deliver reports as necessary at business meetings.
3.1.6.7. Submit reports to the Vice President at least 3 days in advance if they are unable to attend a business meeting.
3.1.6.8. Promote all PRIDE Centre activities with details as provided by the Activities coordinator or other executive members, including but not limited to posters, campus televisions, TLF's and stories with local media.
3.1.6.9. Oversee the creation of @ulsupride.ca email accounts as necessary.
3.1.6.10. Will contribute a monthly article to "The Occasion" and any other queer or community publications who make space available for us.
3.1.7. All definitions are taken directly from the Constitution as to avoid confusion
3.1.8. Resource Coordinator (2)
3.2. 1 Non-voting persons to collect and count ballots: Dillon
3.3. Nominations
3.3.1. President
3.3.1.1. Tanner nominate Bailey
3.3.1.1.1. Bailey accepts
3.3.1.2. Tanner nominates Veronica
3.3.1.2.1. Veronica accepts
3.3.2. Vice-President
3.3.2.1. Sarah nominates Joselyn
3.3.2.1.1. Joselyn accepts
3.3.2.2. Bailey nominates Veronica
3.3.2.2.1. Veronica accepts
3.3.3. Secretary
3.3.3.1. No one is running for the position
3.3.4. Treasurer
3.3.4.1. Tanner nominates himself. Sydney and Sarah support this.
3.3.4.2. Moved to combine the positions of Treasurer and Secretary
3.3.5. Activity Coordinator
3.3.5.1. Joselyn nominates Sydney
3.3.5.1.1. Sydney accepts
3.3.6. Media Coordinator
3.3.6.1. Everyone nominates Veronica
3.3.6.1.1. Veronica accepts
3.3.7. Resource Centre Coordinators
3.3.7.1. Bailey nominates Sarah
3.3.7.1.1. Sarah accepts
3.3.7.2. Bailey nominates Sydney
3.3.7.2.1. Sydney accepts
3.4. New Team to take over May 1
3.4.1. President
3.4.1.1. Bailey
3.4.2. Vice-President
3.4.2.1. Joselyn
3.4.3. Secretary
3.4.3.1. (combined with treasurer until bi-election in September)
3.4.4. Treasurer
3.4.4.1. Tanner
3.4.5. Activity Coordinator
3.4.5.1. Sydney
3.4.6. Media Coordinator
3.4.6.1. Veronica
3.4.7. Resource Centre Coordinators
3.4.7.1. Sarah and Sydney
4. Upcoming Events
4.1. Games Night
4.1.1. Friday April 20 at 7pm at Sarah’s House
4.1.1.1. E-mail secretary@ulsupride.ca or text 403-892-7792 for directions
4.1.1.2. Bring snacks/board games
5. Other Events
5.1. Alberta Election
5.1.1. Vote April 23
5.1.2. Advanced voting opens April 19
5.1.3. www.elections.ab.ca
6. Close (8:45)
April 16, 2012
Present: Emma, Sarah, Tanner, Sydney, General Members.
1. Welcome (7:47)
1.1. Additions to the Agenda
1.2. Approve of Last Meeting Minutes
1.2.1. Of course we approve them!
2. Reports
2.1. President
2.1.1. OUTspoken was awesome, this year was awesome, we had lovely times.
2.1.2. Emma does not give a shit and is out of here.
2.2. Treasurer
2.2.1. We still got money.
2.3. Activities Coordinator
2.3.1. Movie Night was a fail, Queeraoke did not happen, next Activities Coordinator needs to be on their shit.
2.4. OUTspoken
2.4.1. PRIDE needs to approve how it is going to be organized, Tanner has a proposal
2.4.2. Exclusively PRIDE’s Event
2.4.3. Not doing a partnership, did not work for 2 years
2.4.4. 8 Person Committee, 2 Coordinator, PRIDE Representative
2.4.5. 2 Coodinator
2.4.6. Set it up for the next meeting, e-mail in application, Mail Box Ballot, PRIDE picks two Coordinators, tad a!
2.4.7. Suggestion weekend workshop Thursday night kick off Friday all day, Sat all day, Sunday end at 3pm
3. Elections!
3.1.1. The President Shall:
3.1.1.1. Chair all business meetings unless unavailable.
3.1.1.2. Represent PRIDE Centre at meetings of the SU clubs council and other venues requiring club representation.
3.1.1.3. Attend all social events hosted by PRIDE Centre.
3.1.1.4. Inform the Vice-President at least two full weeks in advance if they are unable to attend any of the previously stated functions.
3.1.1.5. Be responsible along with the Vice-President for keeping persons in the PRIDE CENTRE membership and mailing list informed of PRIDE Centre related affairs.
3.1.1.6. Have signing authority for PRIDE Centre related funds.
3.1.1.7. Be responsible for the organisation of any PRIDE Centre outreach (especially class presentations).
3.1.1.8. Ensure that each of the executive members is fulfilling their responsibilities.
3.1.1.9. Be responsible for annual ratification of PRIDE Centre as an SU club.
3.1.1.10. Be responsible for fulfilling any of the duties of the Vice President at a business meeting which they cannot attend.
3.1.2. The Vice President Shall:
3.1.2.1. Chair PRIDE Centre business meetings, represent PRIDE Centre at meetings of the SU clubs council, and be required to attend all social events in the absence of the President.
3.1.2.2. Be responsible for keeping the PRIDE Centre mailing list up to date.
3.1.2.3. Assist the President in keeping PRIDE Centre members and mailing list informed on PRIDE Centre related affairs.
3.1.2.4. Assist the President in any PRIDE Centre related organisational duties.
3.1.2.5. Be responsible for the coordination of any media/public relations and publicity. Any releases must be
approved by the president.
3.1.2.6. Fill any other position on the executive in an acting capacity in the event that they are not filled by the beginning of the school year until a candidate can be elected as outlined in article 7.
3.1.2.7. Be accessible to members to address concerns regarding PRIDE Centre affairs.
3.1.2.8. Be responsible for taking minutes at each PRIDE Centre business meeting in the absence of the Secretary and deliver those minutes at the next meeting.
3.1.2.9. Be responsible for delivering the report of the Treasurer in the event of their absence at a business meeting.
3.1.3. The Secretary Shall:
3.1.3.1. Be responsible for taking minutes at each PRIDE Centre business meeting.
3.1.3.2. Be responsible for submitting minutes via email to the President and Vice President [executive], enabling them to keep the membership informed.
3.1.3.3. Deliver previous meeting's minutes at the start of each business meeting, except from those where the Secretary was not present.
3.1.3.4. Represent PRIDE Centre at the SU clubs council meetings in the event that neither the President nor the Vice-President are able to attend.
3.1.3.5. Send a 'to-do' list along with meeting minutes to the executive summarizing the decisions made and tasks as delegated in the meeting minutes. This list will be re-sent two days prior to the following meeting.
3.1.4. The Treasurer Shall: .
3.1.4.1. Maintain an accurate record of funds available to PRIDE Centre
3.1.4.2. Deliver expense/financial reports at business meetings as necessary.
3.1.4.3. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
3.1.4.4. Have signing authority for PRIDE Centre related funds.
3.1.5. The Activity Coordinator Shall:
3.1.5.1. Form a committee with at least two other members to plan and organize events.
3.1.5.2. Delegate tasks to members of Activity Committee (may involve a additional committees, etc).
3.1.5.3. Oversee the organization and execution of events.
3.1.5.4. Deliver reports at business meetings as necessary.
3.1.5.5. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
3.1.6. The Media Coordinator Shall:
3.1.6.1. Oversee maintenance of the PRIDE Centre website.
3.1.6.2. Continually update the online PRIDE Centre Calendar of Events.
3.1.6.3. Submit all threats and/or website hackings to the President and Vice President
3.1.6.4. Be responsible for updating all other PRIDE centre online material (Eg. Facebook, blog).
3.1.6.5. Contact IT Services with any IT issues.
3.1.6.6. Deliver reports as necessary at business meetings.
3.1.6.7. Submit reports to the Vice President at least 3 days in advance if they are unable to attend a business meeting.
3.1.6.8. Promote all PRIDE Centre activities with details as provided by the Activities coordinator or other executive members, including but not limited to posters, campus televisions, TLF's and stories with local media.
3.1.6.9. Oversee the creation of @ulsupride.ca email accounts as necessary.
3.1.6.10. Will contribute a monthly article to "The Occasion" and any other queer or community publications who make space available for us.
3.1.7. All definitions are taken directly from the Constitution as to avoid confusion
3.1.8. Resource Coordinator (2)
3.2. 1 Non-voting persons to collect and count ballots: Dillon
3.3. Nominations
3.3.1. President
3.3.1.1. Tanner nominate Bailey
3.3.1.1.1. Bailey accepts
3.3.1.2. Tanner nominates Veronica
3.3.1.2.1. Veronica accepts
3.3.2. Vice-President
3.3.2.1. Sarah nominates Joselyn
3.3.2.1.1. Joselyn accepts
3.3.2.2. Bailey nominates Veronica
3.3.2.2.1. Veronica accepts
3.3.3. Secretary
3.3.3.1. No one is running for the position
3.3.4. Treasurer
3.3.4.1. Tanner nominates himself. Sydney and Sarah support this.
3.3.4.2. Moved to combine the positions of Treasurer and Secretary
3.3.5. Activity Coordinator
3.3.5.1. Joselyn nominates Sydney
3.3.5.1.1. Sydney accepts
3.3.6. Media Coordinator
3.3.6.1. Everyone nominates Veronica
3.3.6.1.1. Veronica accepts
3.3.7. Resource Centre Coordinators
3.3.7.1. Bailey nominates Sarah
3.3.7.1.1. Sarah accepts
3.3.7.2. Bailey nominates Sydney
3.3.7.2.1. Sydney accepts
3.4. New Team to take over May 1
3.4.1. President
3.4.1.1. Bailey
3.4.2. Vice-President
3.4.2.1. Joselyn
3.4.3. Secretary
3.4.3.1. (combined with treasurer until bi-election in September)
3.4.4. Treasurer
3.4.4.1. Tanner
3.4.5. Activity Coordinator
3.4.5.1. Sydney
3.4.6. Media Coordinator
3.4.6.1. Veronica
3.4.7. Resource Centre Coordinators
3.4.7.1. Sarah and Sydney
4. Upcoming Events
4.1. Games Night
4.1.1. Friday April 20 at 7pm at Sarah’s House
4.1.1.1. E-mail secretary@ulsupride.ca or text 403-892-7792 for directions
4.1.1.2. Bring snacks/board games
5. Other Events
5.1. Alberta Election
5.1.1. Vote April 23
5.1.2. Advanced voting opens April 19
5.1.3. www.elections.ab.ca
6. Close (8:45)
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