PRIDE Centre Meeting Minutes
February 6, 2012
Present: Emma, Tanner, Sarah, Alyssa, Adam B, Adam Mac, General Members
1. Welcome (7:30)
1.1. Additions to the Agenda
1.2. Approve of Last Meeting Minutes
1.2.1. No one reads them, I feel so appreciated. Adam Mac lies.
2. Reports
2.1. President
2.1.1. Adam makes such pretty posters
2.1.2. Valentine’s is Such a Drag
2.1.2.1. Has to be postponed, issues with securing a venue
2.1.2.2. Black Tomato is being difficult.
2.1.2.3. Maybe push it back to March 3. Hopefully
2.1.2.4. If not a block party
2.1.3. Due to personal reasons Kristie is stepping down
2.2. Vice President
2.2.1. Tanner is stepping down as Vice-President in order to focus on OUTspoken.
2.3. Web Admin
2.3.1. Emma wants Adam to update the current exec on the website
2.4. Resource Centre Coordinator
2.4.1. Volunteers ready to go, orientation coming soon.
3. Upcoming Events
3.1. Movie Night
3.1.1. Next Tuesday February 14 at 7pm in SU063
3.1.2. We are watching Mulan and You Should Meet My Son!
3.2. Queeraoke
3.2.1. Let’s not have one and have a board game night instead
3.2.1.1. At Sarah’s House ( The Big Gay House)
3.2.1.1.1. Text or call 403-892-7792 for directions.
3.2.2. Planning on having it on March 2. Have Valentine’s instead?
3.3. OUTspoken
3.3.1. Needs volunteers
3.3.1.1. Please volunteer before you are voluntold.
3.3.1.1.1. Everyone in this room already knows this.
3.3.1.2. Contact Emma or Sarah if interested.
3.3.1.3. Going to amazing!
4. Other Events
4.1. College Pride Club Meeting
4.1.1. Wednesday at 4:30pm in the SA Board Room
4.2. Student Speaker Challenge
4.2.1. Madison Webber versus Sea Marsland
4.2.2. Tuesday in the SU Ballroom A at 12:15pm
4.3. Sexual Health: A possible genetic link to Samoan sexual orientation
4.3.1. March 9 at the SAAG at 7pm Doors open at 6:30pm.
5. Elections
5.1. The following positions are available: Vice-President, Treasurer, and Activities Coordinator.
5.2. The duties are as follows for the above positions:
5.2.1. Vice-President
5.2.1.1. Chair PRIDE Centre business meetings, represent PRIDE Centre at meetings of the SU clubs council, and be required to attend all social events in the absence of the President.
5.2.1.2. Be responsible for keeping the PRIDE Centre mailing list up to date.
5.2.1.3. Assist the President in keeping PRIDE Centre members and mailing list informed on PRIDE Centre related affairs.
5.2.1.4. Assist the President in any PRIDE Centre related organizational duties.
5.2.1.5. Be responsible for the coordination of any media/public relations and publicity. Any releases must be approved by the president.
5.2.1.6. Fill any other position on the executive in an acting capacity in the event that they are not filled by the beginning of the school year until a candidate can be elected as outlined in article 7.
5.2.1.7. Be accessible to members to address concerns regarding PRIDE Centre affairs.
5.2.1.8. Be responsible for taking minutes at each PRIDE Centre business meeting in the absence of the Secretary and deliver those minutes at the next meeting.
5.2.1.9. Be responsible for delivering the report of the Treasurer in the event of their absence at a business meeting.
5.2.2. Treasurer
5.2.2.1. Maintain an accurate record of funds available to PRIDE Centre.
5.2.2.2. Deliver expense/financial reports at business meetings as necessary.
5.2.2.3. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.2.2.4. Have signing authority for PRIDE Centre related funds.
5.2.2.5. Form a committee with at least two other members to plan and organize events.
5.2.3. Activities Coordinator
5.2.3.1. Delegate tasks to members of Activity Committee (may involve a additional committees, etc).
5.2.3.2. Oversee the organization and execution of events.
5.2.3.3. Deliver reports at business meetings as necessary.
5.2.3.4. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.3. Election Procedures are as follows
5.3.1. Nominations will be taken from the floor at a business meeting up until the day of the election and must be accepted by the nominee at that time.
5.3.2. A person may nominate themselves, however must present proof of support from at least two other paid members. Only paid members may be nominated for an executive position. Paid members who are full time U of L students may be nominated for any position.
5.3.3. Again quoted from the Constitution.
5.4. 2 Non-voting persons to collect and count ballots:
5.5. Voting
5.5.1. Vice-President
5.5.1.1. There are no nominations.
5.5.2. Treasurer
5.5.2.1. Alyssa nominates Tanner
5.5.2.1.1. Tanner accepts.
5.5.2.2. Emma moves to do a yes/no vote
5.5.2.2.1. Tanner wins
5.5.3. Activity Coordinator
5.5.3.1. Sarah nominates Sydney
5.5.3.1.1. Sydney accepts
5.5.3.2. Emma moves to do a yes/no vote
5.5.3.2.1. Sydney
5.6. Winners
5.6.1. Vice-President
5.6.1.1. Joselyn has offered to job shadow Emma in lieu of there being no other people interested in Vice-President
5.6.2. Treasurer
5.6.2.1. Tanner wins
5.6.3. Activity Coordinator
5.6.3.1. Sydney wins
6. Other
6.1. Tanner spent a lot of money
6.1.1. Beyond Gay: The Politics of Pride
6.1.1.1. $30.99
6.1.1.1.1. We approve
6.1.2. Printer
6.1.2.1. $140.48
6.1.2.1.1. We approve
6.1.3. Books Sometimes the Spoon Runs Away with the Spoon
6.1.3.1. $11.55
6.1.3.1.1. We approve
6.1.4. $183.02
7. Close (8:11pm)
February 6, 2012
Present: Emma, Tanner, Sarah, Alyssa, Adam B, Adam Mac, General Members
1. Welcome (7:30)
1.1. Additions to the Agenda
1.2. Approve of Last Meeting Minutes
1.2.1. No one reads them, I feel so appreciated. Adam Mac lies.
2. Reports
2.1. President
2.1.1. Adam makes such pretty posters
2.1.2. Valentine’s is Such a Drag
2.1.2.1. Has to be postponed, issues with securing a venue
2.1.2.2. Black Tomato is being difficult.
2.1.2.3. Maybe push it back to March 3. Hopefully
2.1.2.4. If not a block party
2.1.3. Due to personal reasons Kristie is stepping down
2.2. Vice President
2.2.1. Tanner is stepping down as Vice-President in order to focus on OUTspoken.
2.3. Web Admin
2.3.1. Emma wants Adam to update the current exec on the website
2.4. Resource Centre Coordinator
2.4.1. Volunteers ready to go, orientation coming soon.
3. Upcoming Events
3.1. Movie Night
3.1.1. Next Tuesday February 14 at 7pm in SU063
3.1.2. We are watching Mulan and You Should Meet My Son!
3.2. Queeraoke
3.2.1. Let’s not have one and have a board game night instead
3.2.1.1. At Sarah’s House ( The Big Gay House)
3.2.1.1.1. Text or call 403-892-7792 for directions.
3.2.2. Planning on having it on March 2. Have Valentine’s instead?
3.3. OUTspoken
3.3.1. Needs volunteers
3.3.1.1. Please volunteer before you are voluntold.
3.3.1.1.1. Everyone in this room already knows this.
3.3.1.2. Contact Emma or Sarah if interested.
3.3.1.3. Going to amazing!
4. Other Events
4.1. College Pride Club Meeting
4.1.1. Wednesday at 4:30pm in the SA Board Room
4.2. Student Speaker Challenge
4.2.1. Madison Webber versus Sea Marsland
4.2.2. Tuesday in the SU Ballroom A at 12:15pm
4.3. Sexual Health: A possible genetic link to Samoan sexual orientation
4.3.1. March 9 at the SAAG at 7pm Doors open at 6:30pm.
5. Elections
5.1. The following positions are available: Vice-President, Treasurer, and Activities Coordinator.
5.2. The duties are as follows for the above positions:
5.2.1. Vice-President
5.2.1.1. Chair PRIDE Centre business meetings, represent PRIDE Centre at meetings of the SU clubs council, and be required to attend all social events in the absence of the President.
5.2.1.2. Be responsible for keeping the PRIDE Centre mailing list up to date.
5.2.1.3. Assist the President in keeping PRIDE Centre members and mailing list informed on PRIDE Centre related affairs.
5.2.1.4. Assist the President in any PRIDE Centre related organizational duties.
5.2.1.5. Be responsible for the coordination of any media/public relations and publicity. Any releases must be approved by the president.
5.2.1.6. Fill any other position on the executive in an acting capacity in the event that they are not filled by the beginning of the school year until a candidate can be elected as outlined in article 7.
5.2.1.7. Be accessible to members to address concerns regarding PRIDE Centre affairs.
5.2.1.8. Be responsible for taking minutes at each PRIDE Centre business meeting in the absence of the Secretary and deliver those minutes at the next meeting.
5.2.1.9. Be responsible for delivering the report of the Treasurer in the event of their absence at a business meeting.
5.2.2. Treasurer
5.2.2.1. Maintain an accurate record of funds available to PRIDE Centre.
5.2.2.2. Deliver expense/financial reports at business meetings as necessary.
5.2.2.3. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.2.2.4. Have signing authority for PRIDE Centre related funds.
5.2.2.5. Form a committee with at least two other members to plan and organize events.
5.2.3. Activities Coordinator
5.2.3.1. Delegate tasks to members of Activity Committee (may involve a additional committees, etc).
5.2.3.2. Oversee the organization and execution of events.
5.2.3.3. Deliver reports at business meetings as necessary.
5.2.3.4. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.3. Election Procedures are as follows
5.3.1. Nominations will be taken from the floor at a business meeting up until the day of the election and must be accepted by the nominee at that time.
5.3.2. A person may nominate themselves, however must present proof of support from at least two other paid members. Only paid members may be nominated for an executive position. Paid members who are full time U of L students may be nominated for any position.
5.3.3. Again quoted from the Constitution.
5.4. 2 Non-voting persons to collect and count ballots:
5.5. Voting
5.5.1. Vice-President
5.5.1.1. There are no nominations.
5.5.2. Treasurer
5.5.2.1. Alyssa nominates Tanner
5.5.2.1.1. Tanner accepts.
5.5.2.2. Emma moves to do a yes/no vote
5.5.2.2.1. Tanner wins
5.5.3. Activity Coordinator
5.5.3.1. Sarah nominates Sydney
5.5.3.1.1. Sydney accepts
5.5.3.2. Emma moves to do a yes/no vote
5.5.3.2.1. Sydney
5.6. Winners
5.6.1. Vice-President
5.6.1.1. Joselyn has offered to job shadow Emma in lieu of there being no other people interested in Vice-President
5.6.2. Treasurer
5.6.2.1. Tanner wins
5.6.3. Activity Coordinator
5.6.3.1. Sydney wins
6. Other
6.1. Tanner spent a lot of money
6.1.1. Beyond Gay: The Politics of Pride
6.1.1.1. $30.99
6.1.1.1.1. We approve
6.1.2. Printer
6.1.2.1. $140.48
6.1.2.1.1. We approve
6.1.3. Books Sometimes the Spoon Runs Away with the Spoon
6.1.3.1. $11.55
6.1.3.1.1. We approve
6.1.4. $183.02
7. Close (8:11pm)
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