PRIDE Centre Meeting Minutes
March 15, 2011
Present: Emma, Sarah, General Members
1. Welcome (7:15)
1.1. Additions to the Agenda
1.2. Approve of Last Meeting Minutes
1.2.1. Of course, no one reads them but we whole heartedly approve.
2. Reports
2.1. President
2.1.1. OUTspoken
2.1.2. It happened and it was amazing
2.1.3. We want to get something more official going for next year, likely having OUTspoken as its own little subcommittee
2.1.3.1. There are various people working on ideas and we will have to sort that out.
3. Upcoming Events
3.1. Movie Night
3.1.1. April 12th 7pm
3.1.2. The Birdcage
3.1.3. Bring baked goods
3.2. Queeraoke
3.2.1. April 15th 10pm
3.2.2. The Duke
3.3. Wrap Up Party
3.3.1. Unless someone really wants to take it on, we will just have the movie night and the Queeraoke
3.4. Masquerave!
3.4.1. Spinners want help with promotional (basically just invite everyone you know), tickets go on pre-sale Wednesday $5 advance, $7 door.
3.4.2. Coat check - I figure we can cover it - more people, shorter shifts!
3.4.3. They would like to borrow black lights, fun lights, Christmas lights; white sheets/bright sheets/fun fabric to hang around the room & walls to make it look nifty, etc. You will get your stuff back and can even get a little sign with your name on it if you want.
3.4.4. Dress up! There will be free masks at the door, but they won't be nearly as pretty as one you make yourself.
3.4.5. Bottle drive Phase 2
3.4.6. Come and help Saturday March 19th at 11am
3.4.6.1.1.1. Meet at Tim Hortons bring cars and garbage bags
3.4.7.
4. Other Events
4.1. Club of the year nominations open!
4.1.1. Anyone want to be in charge of nominating us and telling everyone how awesome we are?
4.1.2. The Students’ Union Club of the Year Award:
This is an annual award presented to the Students’ Union ratified club which has demonstrated the most outstanding effort and dedication in their endeavors over the past year. To nominate a club please email Nate McCowan at su.internal@uleth.ca by March 21st. Please include the name of the award along with a brief rational as to why this club should be nominated.
4.2. Student of the Year Award:
This is an annual award presented to the student(s) who embody leadership, commitment, and contribute to the betterment of U of L students; this may be exemplified by involvement in clubs, non-profit organizations, student organizations, community, and volunteerism. To nominate a student please email Nate McCowan at su.internal@uleth.ca by March 21st. Please include the name of the award along with a brief rational as to why this student should be nominated.
5. Elections
5.1. Voting next meeting April 5th 7pm.
5.2. The positions that are available are as follows, President, Vice-President, Secretary, Treasurer, Web Administrator, Activities Coordinator
5.2.1. President
5.2.1.1. Chair all business meetings unless unavailable.
5.2.1.2. Represent PRIDE Centre at meetings of the SU clubs council and other venues requiring club representation.
5.2.1.3. Attend all social events hosted by PRIDE Centre.
5.2.1.4. Inform the Vice-President at least two full weeks in advance if they are unable to attend any of the previously stated functions.
5.2.1.5. Be responsible along with the Vice-President for keeping persons in the PRIDE CENTRE membership and mailing list informed of PRIDE Centre related affairs.
5.2.1.6. Have signing authority for PRIDE Centre related funds.
5.2.1.7. Be responsible for the organisation of any PRIDE Centre outreach (especially class presentations).
5.2.1.8. Ensure that each of the executive members is fulfilling their responsibilities
5.2.1.9. Be responsible for annual ratification of PRIDE Centre as an SU club.
5.2.1.10. Be responsible for fulfilling any of the duties of the Vice President at a business meeting which they cannot attend.
5.2.2. Vice-President
5.2.2.1. Chair PRIDE Centre business meetings, represent PRIDE Centre at meetings of the SU clubs council, and be required to attend all social events in the absence of the President.
5.2.2.2. Be responsible for keeping the PRIDE Centre mailing list up to date.
5.2.2.3. Assist the President in keeping PRIDE Centre members and mailing list informed on PRIDE Centre related affairs.
5.2.2.4. Assist the President in any PRIDE Centre related organisational duties.
5.2.2.5. Be responsible for the coordination of any media/public relations and publicity. Any releases must be approved by the president.
5.2.2.6. Fill any other position on the executive in an acting capacity in the event that they are not filled by the beginning of the school year until a candidate can be elected as outlined in article 7.
5.2.2.7. Be accessible to members to address concerns regarding PRIDE Centre affairs.
5.2.2.8. Be responsible for taking minutes at each PRIDE Centre business meeting in the absence of the Secretary and deliver those minutes at the next meeting.
5.2.2.9. Be responsible for delivering the report of the Treasurer in the event of their absence at a business meeting.
5.2.3. Secretary
5.2.3.1. Be responsible for taking minutes at each PRIDE Centre business meeting.
5.2.3.2. Be responsible for submitting minutes via email to the President and Vice President, enabling them to keep the membership informed.
5.2.3.3. Deliver previous meeting's minutes at the start of each business meeting, except from those where the Secretary was not present.
5.2.3.4. Represent PRIDE Centre at the SU clubs council meetings in the event that neither the President nor the Vice-President are able to attend.
5.2.4. Treasurer
5.2.4.1. Maintain an accurate record of funds available to PRIDE Centre.
5.2.4.2. Deliver expense/financial reports at business meetings as necessary.
5.2.4.3. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.2.4.4. Have signing authority for PRIDE Centre related funds.
5.2.5. The Activity Coordinator
5.2.5.1. Form a committee with at least two other members to plan and organize events.
5.2.5.2. Delegate tasks to members of Activity Committee (may involve a additional committees, etc).
5.2.5.3. Oversee the organization and execution of events.
5.2.5.4. Deliver reports at business meetings as necessary.
5.2.5.5. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.2.6. Web Administrator
5.2.6.1. Oversee maintenance of the PRIDE Centre website.
5.2.6.2. Continually update the online PRIDE Centre Calendar of Events.
5.2.6.3. Submit all threats and/or website hackings to the President and Vice President.
5.2.6.4. Be responsible for updating all other PRIDE centre online material (Eg. Facebook, blog).
5.2.6.5. Contact IT Services with any IT issues.
5.2.6.6. Deliver reports as necessary at business meetings.
5.2.6.7. Submit reports to the Vice President at least 3 days in advance if they are unable to attend a business meeting.
5.2.7. All definitions are taken directly from the Constitution as to avoid confusion.
5.3. If you are unable to attend but want to run, send a message stating what positions you are looking/willing to do (all of them!), maybe why you want to and think you'd be awesome at it, and we'll make sure you're nominated.
5.4. We want you to run, but make sure you are committed.
5.5. It will be a secret ballot, and only paid members can vote.
5.6. Election Procedures are as follows
5.6.1. Nominations will be taken from the floor at a business meeting up until the day of the election and must be accepted by the nominee at that time.
5.6.2. A person may nominate themselves, however must present proof of support from at least two other paid members. Only paid members may be nominated for an executive position. Paid members who are full time U of L students may be nominated for any position.
5.6.3. Again quoted from the Constitution.
6. Other
7. Close (7:52pm)
March 15, 2011
Present: Emma, Sarah, General Members
1. Welcome (7:15)
1.1. Additions to the Agenda
1.2. Approve of Last Meeting Minutes
1.2.1. Of course, no one reads them but we whole heartedly approve.
2. Reports
2.1. President
2.1.1. OUTspoken
2.1.2. It happened and it was amazing
2.1.3. We want to get something more official going for next year, likely having OUTspoken as its own little subcommittee
2.1.3.1. There are various people working on ideas and we will have to sort that out.
3. Upcoming Events
3.1. Movie Night
3.1.1. April 12th 7pm
3.1.2. The Birdcage
3.1.3. Bring baked goods
3.2. Queeraoke
3.2.1. April 15th 10pm
3.2.2. The Duke
3.3. Wrap Up Party
3.3.1. Unless someone really wants to take it on, we will just have the movie night and the Queeraoke
3.4. Masquerave!
3.4.1. Spinners want help with promotional (basically just invite everyone you know), tickets go on pre-sale Wednesday $5 advance, $7 door.
3.4.2. Coat check - I figure we can cover it - more people, shorter shifts!
3.4.3. They would like to borrow black lights, fun lights, Christmas lights; white sheets/bright sheets/fun fabric to hang around the room & walls to make it look nifty, etc. You will get your stuff back and can even get a little sign with your name on it if you want.
3.4.4. Dress up! There will be free masks at the door, but they won't be nearly as pretty as one you make yourself.
3.4.5. Bottle drive Phase 2
3.4.6. Come and help Saturday March 19th at 11am
3.4.6.1.1.1. Meet at Tim Hortons bring cars and garbage bags
3.4.7.
4. Other Events
4.1. Club of the year nominations open!
4.1.1. Anyone want to be in charge of nominating us and telling everyone how awesome we are?
4.1.2. The Students’ Union Club of the Year Award:
This is an annual award presented to the Students’ Union ratified club which has demonstrated the most outstanding effort and dedication in their endeavors over the past year. To nominate a club please email Nate McCowan at su.internal@uleth.ca by March 21st. Please include the name of the award along with a brief rational as to why this club should be nominated.
4.2. Student of the Year Award:
This is an annual award presented to the student(s) who embody leadership, commitment, and contribute to the betterment of U of L students; this may be exemplified by involvement in clubs, non-profit organizations, student organizations, community, and volunteerism. To nominate a student please email Nate McCowan at su.internal@uleth.ca by March 21st. Please include the name of the award along with a brief rational as to why this student should be nominated.
5. Elections
5.1. Voting next meeting April 5th 7pm.
5.2. The positions that are available are as follows, President, Vice-President, Secretary, Treasurer, Web Administrator, Activities Coordinator
5.2.1. President
5.2.1.1. Chair all business meetings unless unavailable.
5.2.1.2. Represent PRIDE Centre at meetings of the SU clubs council and other venues requiring club representation.
5.2.1.3. Attend all social events hosted by PRIDE Centre.
5.2.1.4. Inform the Vice-President at least two full weeks in advance if they are unable to attend any of the previously stated functions.
5.2.1.5. Be responsible along with the Vice-President for keeping persons in the PRIDE CENTRE membership and mailing list informed of PRIDE Centre related affairs.
5.2.1.6. Have signing authority for PRIDE Centre related funds.
5.2.1.7. Be responsible for the organisation of any PRIDE Centre outreach (especially class presentations).
5.2.1.8. Ensure that each of the executive members is fulfilling their responsibilities
5.2.1.9. Be responsible for annual ratification of PRIDE Centre as an SU club.
5.2.1.10. Be responsible for fulfilling any of the duties of the Vice President at a business meeting which they cannot attend.
5.2.2. Vice-President
5.2.2.1. Chair PRIDE Centre business meetings, represent PRIDE Centre at meetings of the SU clubs council, and be required to attend all social events in the absence of the President.
5.2.2.2. Be responsible for keeping the PRIDE Centre mailing list up to date.
5.2.2.3. Assist the President in keeping PRIDE Centre members and mailing list informed on PRIDE Centre related affairs.
5.2.2.4. Assist the President in any PRIDE Centre related organisational duties.
5.2.2.5. Be responsible for the coordination of any media/public relations and publicity. Any releases must be approved by the president.
5.2.2.6. Fill any other position on the executive in an acting capacity in the event that they are not filled by the beginning of the school year until a candidate can be elected as outlined in article 7.
5.2.2.7. Be accessible to members to address concerns regarding PRIDE Centre affairs.
5.2.2.8. Be responsible for taking minutes at each PRIDE Centre business meeting in the absence of the Secretary and deliver those minutes at the next meeting.
5.2.2.9. Be responsible for delivering the report of the Treasurer in the event of their absence at a business meeting.
5.2.3. Secretary
5.2.3.1. Be responsible for taking minutes at each PRIDE Centre business meeting.
5.2.3.2. Be responsible for submitting minutes via email to the President and Vice President, enabling them to keep the membership informed.
5.2.3.3. Deliver previous meeting's minutes at the start of each business meeting, except from those where the Secretary was not present.
5.2.3.4. Represent PRIDE Centre at the SU clubs council meetings in the event that neither the President nor the Vice-President are able to attend.
5.2.4. Treasurer
5.2.4.1. Maintain an accurate record of funds available to PRIDE Centre.
5.2.4.2. Deliver expense/financial reports at business meetings as necessary.
5.2.4.3. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.2.4.4. Have signing authority for PRIDE Centre related funds.
5.2.5. The Activity Coordinator
5.2.5.1. Form a committee with at least two other members to plan and organize events.
5.2.5.2. Delegate tasks to members of Activity Committee (may involve a additional committees, etc).
5.2.5.3. Oversee the organization and execution of events.
5.2.5.4. Deliver reports at business meetings as necessary.
5.2.5.5. Submit reports to the Vice President at least three full days in advance if they are unable to attend a business meeting.
5.2.6. Web Administrator
5.2.6.1. Oversee maintenance of the PRIDE Centre website.
5.2.6.2. Continually update the online PRIDE Centre Calendar of Events.
5.2.6.3. Submit all threats and/or website hackings to the President and Vice President.
5.2.6.4. Be responsible for updating all other PRIDE centre online material (Eg. Facebook, blog).
5.2.6.5. Contact IT Services with any IT issues.
5.2.6.6. Deliver reports as necessary at business meetings.
5.2.6.7. Submit reports to the Vice President at least 3 days in advance if they are unable to attend a business meeting.
5.2.7. All definitions are taken directly from the Constitution as to avoid confusion.
5.3. If you are unable to attend but want to run, send a message stating what positions you are looking/willing to do (all of them!), maybe why you want to and think you'd be awesome at it, and we'll make sure you're nominated.
5.4. We want you to run, but make sure you are committed.
5.5. It will be a secret ballot, and only paid members can vote.
5.6. Election Procedures are as follows
5.6.1. Nominations will be taken from the floor at a business meeting up until the day of the election and must be accepted by the nominee at that time.
5.6.2. A person may nominate themselves, however must present proof of support from at least two other paid members. Only paid members may be nominated for an executive position. Paid members who are full time U of L students may be nominated for any position.
5.6.3. Again quoted from the Constitution.
6. Other
7. Close (7:52pm)
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